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Finance Technician, Business Unit

Ingham Intermediate School District

This is a Contract position in Mason, MI posted June 3, 2020.

Under the general direction of the administrator and in compliance with established policies, procedures and practices, utilizes the financial software system to process financial transactions as well as to maintain assigned general ledger accounts.

Please see website for full description.

Qualifications:
· High school diploma or equivalent.

Associates degree in accounting is preferred.

· Three or more years of accounting office work experience (i.e., accounts payable, accounts receivable, general ledger, etc.).

· Knowledge and understanding of generally acceptable accounting principles related to assigned functions.

· Interpersonal and communication skills necessary to provide courteous and accurate information to all levels of staff, students, parents, constituent school districts, community and state agencies, vendors and others.

The incumbent is required to handle problem situations in a tactful, courteous and respectful manner.

· Written and computer skills necessary for the creation and compilation of various documents, communications and reports.

The incumbent is required to effectively utilize a variety of software applications which may include but is not limited to word processing, spreadsheet, presentation, graphic design and database software applications.

· Analytical ability to evaluate information and situations to determine the appropriate course of action without supervisor approval.

· Analytical ability and mathematical aptitude necessary to process transactions and identify and resolve a variety of accounts payable, general ledger and purchasing card discrepancies.

· Ability to utilize discretion and sound judgment in handling confidential information and documents.

· Mental ability to adapt and respond to multiple priorities and demands, adapt to interruptions, work on several projects at the same time, work on tasks requiring accuracy and attention to detail, and handle pressures related to multiple deadlines.

· Physical ability to sit for extended periods of time working on a computer and to properly operate required office equipment.

· Accounting skills necessary to work with an integrated financial accounting system with the specific understanding of the effects of transactions and their impact on the financial records.

· Analytical ability to evaluate information and situations to determine the appropriate course of action without supervisor approval.

· Analytical ability and mathematical aptitude necessary to process transactions and identify and resolve a variety of accounts payable, general ledger and purchasing card discrepancies.

· Ability to utilize discretion and sound judgment in handling confidential information and documents.

· Mental ability to adapt and respond to multiple priorities and demands, adapt to interruptions, work on several projects at the same time, work on tasks requiring accuracy and attention to detail, and handle pressures related to multiple deadlines.

· Physical ability to sit for extended periods of time working on a computer and to properly operate required office equipment.

Job Requirements:
· Prepares accounts payable checks, ACH payments, and records related to accounting and banking transactions.

Ensures vendor payments are authorized, accurate, paid timely, and maximize available cash discounts.

· Ensures purchase order and performance contract encumbrances are recorded, relieved and monitored; performs related follow-up with departments as needed.

· Performs compilation and verification for IRS 1099 reporting.

· Processes account receivable and cash receipts.

Duties include receiving the money and preparing the bank deposit, preparing receipts, maintaining the depository checking account book, and inputting/uploading the information to the financial software system.

· Maintains the computerized invoice system; generates and distributes invoices to departments/ customers, processes voids and/or adjustments to existing invoices, prepares and mails past due notices to customers, and performs related follow-up.

Provides instruction and guidance to system users.

Monitors activities involving budgetary transactions and trouble shoots discrepancies as necessary.

· Inputs/uploads assigned General Ledger journal entries to the financial software system.

· Provides support to purchasing which includes but is not limited to assistance with vendors, vendor files, purchase orders, bidding and cooperative purchasing initiatives.

· Maintains accounting records to ensure accurate recording of fixed asset acquisitions and disposals.

· Performs analysis of general ledger, customer and vendor accounts as needed.

Performs vendor/account maintenance transactions as needed.

· Prepares audit schedules/documents, provides information and assists auditors as needed.

· Provides assistance and guidance to others including but not limited to students, parents, constituent school districts, community agencies, district staff and others by evaluating the situation and determining the appropriate course of action, resource or referral .

· Composes, prepares and edits reports, forms, letters, presentations and other materials, which can be of a confidential nature.

· Assists in the evaluation, design, implementation, and ongoing monitoring of Department systems and procedures to support and improve operational effectiveness.

· Provides backup support to Business Office staff as needed.

· Performs other duties as assigned.

· files, sorting/distributing the mail, assisting with mailings, providing assistance to staff on usage and repair of equipment/facilities and ordering supplies/materials/equipment.

· Assists in the evaluation, design, implementation, and ongoing monitoring of Department systems and procedures to support and improve operational effectiveness.

· Provides backup support to Business Office staff as needed.

· Performs other duties as assigned.