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Legal Administrative Assistant – Remote

Cognoa

This is a Full-time position in Remote - US posted May 10, 2021.

Location: Remote – US

The Legal Administrative Assistant facilitates the efficient operation of the Legal department by performing a variety of clerical and administrative tasks.

This is a 50% role and can be performed remotely.

Responsibilities:

  • Responds to and resolves administrative inquiries and questions to legal department.
  • Manages signature of all company contracts and other legal documents, primarily through e-signature tools.
  • Checks contract approvals prior to signature.
  • Manages electronic contract archive, and files contracts and other legal documents.
  • Supports company employees in filling in and formatting legal templates, for example completing signature blocks.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries when needed.
  • Prepares agendas and schedules for meetings.
  • Performs other related duties as assigned.

Required Skills and Experience:

  • Associate’s degree required; Bachelor’s degree preferred.
  • 3+ years of experience in an administrative role; preferably supporting a legal function.
  • Excellent organizational skills and attention to detail is of the utmost importance.
  • Professionalism and ability to maintain confidentiality.
  • Excellent verbal and written communication skills.
  • Very good interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite and related software, particularly in Microsoft Word.
  • Basic understanding of clerical procedures and systems such as filing.
  • Ability to work independently.
  • Background in contract management is a plus, but not mandatory.